As one of the most powerful features of Notion, databases have revolutionised how users organise and connect their content. With four types to choose from — tables, boards, lists, and calendars — and infinite ways to customise them, databases cater to a wide array of organisational needs.
6.1 Database Basics
Each Notion database is a collection of pages with the same properties, visually arranged in different formats. You can create a database by typing "/" and selecting one of the database types.
6.2 Types of Databases
Tables: Display your information in rows (pages) and columns (properties). It's perfect for things like project planning, CRMs, and asset tracking.
Boards: Display your pages as cards organised into columns. It's suitable for workflows that move through stages, like a Kanban board.
Lists: Display your pages in a simple, compact list. Ideal for straightforward content like reading lists, bookmarks, and checklists.
Calendars: Display your pages on a calendar. It's useful for planning content, tracking deadlines, and scheduling events.
6.3 Creating and Customising Properties
Each page in a database has properties that you can customise. You can create different types of properties, including text, number, select, multi-select, date, person, and more.
6.4 Filters, Sorts, and Views
You can use filters to show only the pages that meet specific criteria. The 'Sort' feature lets you order your pages based on one or more properties. Moreover, you can create multiple views for your database to see your information in different ways.
6.5 Linking Databases
One of Notion's most powerful features is the ability to link databases. You can create relations between databases to show connections between pages, or roll-ups to calculate or aggregate data from a related database.
By mastering the use of databases, you can transform your workspace into a fully integrated system for managing tasks, projects, and knowledge.